Cash Management/Accounts Receivable Clerk

Lake Wildwood Association   Penn Valley, CA   Full-time     Accounting
Posted on June 16, 2022

Responsible for membership account management, billing, and cash deposits. All Accounts Receivable, Collections, and POS system reporting. Full Time with benefits. 2-year minimum Accounting/Accounts Receivable experience. Familiarity with Jonas Software is preferred. Microsoft Office. Valid California driver’s license. Pre-employment Physical, Drug Testing, and Background Check required. 

Job Summary:
Responsible for membership account management, billing, and cash deposits. Responsible for all Accounts Receivable and POS system reporting.

II. Education and Experience:
a. High school education or equivalent.
b. 2 year minimum Accounting / Accounts Receivable experience.
c. Familiarity with Jonas Software is preferred.
d. Must be familiar with and able to use computer/printer, copiers, fax machines, phone, and other common office equipment.

III. Certificates/Licenses:
a. Valid California driver's license.

IV. Language/Communication: Ability to read, write and speak English is required.

V. Job Requirements:

Deposits:
a. Audit all daily member, golf, food and beverage, community center, recreation, pool, café and security register transactions for accuracy, make necessary corrections, close and deposit funds.
b. Post and deposit miscellaneous receipts.
c. Process and post all online amenity purchases and payments.
d. Process and post Monthly Golf ACH billing and payments.

Member Account Management:
a. Apply and monitor all privileges and payments for billing purposes.
b. Apply and monitor all late fees, returned checks, security and environmental violations, tenant owner fees and waived fees and miscellaneous account adjustments.
c. Print and mail monthly billing statements for member charges.
d. Post owner deposits and fees for member that rent their homes
e. Process all refund requests, posting refunds to member accounts and deliver check request to Accounts Payable.
f. Post property transfer fees and process title checks.

Credit and Collections:
g. Monthly review of all delinquencies/credits of member accounts.
h. Monitor/track 30, 60, 90 day delinquencies and prepare lists for review.
i. Submit accounts to collections.
j. Write and mail all 30, 60, 90 day & collections notices monthly.
k. Issue payment plans when requested & encourage payment plans throughout 30, 60, 90 day notices prior to collections.
l. Apprise the Financial Director of issues and provide reports when requested.
m. Communicate and maintain relationship with collection agency.

Office Procedures & Standards:
a. Manage and maintain Jonas POS system, including creating menus/ buttons to apply register transactions.
b. Help train front office staff on policies and procedures for the Membership accounting.
c. Assist with problem solving of Jonas issues.
d. Create lists/labels for mass mailings.
e. Answer customer account questions.
f. Review/standardize/ sign-off demands with the front office.
g. Set up system to record all pertinent information such as golf decals, boat registration, and storage spaces.
h. Set-up and maintain the billing system in Jonas.
i. Maintain and reconcile reports for month end close.
VI. Reports to: Senior Accountant / Director of Finance
VII. Supervises: None