Office Assistant

Grass Valley, CA Area Jobs   Grass Valley, CA   Full-time     Administration / Clerical
Posted on April 21, 2021

Office Assistant needed for Contractor, Part Time, $25/hour. Flexible hours. Must have organization skills and good disposition, some tax work, accounts payable, DMV invoicing, read/write simple contracts.

Job Duties:

  • Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
  • Interacts with clients, visitors, and vendors
  • Sorts and distributes incoming mail
  • Arranges meetings by reserving rooms and managing refreshments
  • Types correspondence, meeting notes, and forms among other documents
  • Photocopies, scans, and files appropriate documents
  • Edits documents for accuracy
  • Maintains accurate records and enters data
  • Assists with organizing events when necessary
  • Conducts research and compiles data
  • Signs for delivered packages and distributes them to the appropriate recipient
  • Interacts with directors when necessary
  • Assists in setting up new client accounts
  • Maintains financial database records
  • Covers reception upon occasion
  • Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
  • Answers customer questions and confirms customer orders
  • Engages in educational opportunities as needed
  • Performs additional duties when required, including drafting brochures and organising the filing system