Office Manager

BSC America   Tallahassee, FL   Full-time     Administration / Clerical
Posted on September 22, 2021

Office Manager

Tallahassee Auto Auction has a full time opening for an experienced Office Manager with a strength in Accounting. This position is comprised of accounting and administrative support functions. Ideal candidate should possess prior experience in a similar position, excellent verbal/written and organizational skills, and an ability to handle multiple priorities. EXCEL experience strongly preferred. Minimum AA degree, BS degree, a plus. Competitive salary and benefits package.

  • Process accounts payable and receivable including enter and verify bills, invoices, and purchase orders, ensuring compliance
    • Process payments, deposits, and post into the system
  • Reconcile customer and vendor accounts
  • Set up and maintain financial records in paper and cloud-based file systems
  • Process payroll/timesheets and make sure that all staff are correctly following payroll practices
  • Maintain confidentiality regarding organization’s financial and personnel information
  • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
  • Collaborates with HR Department to ensure the implementation of all policies and procedures for new hire and terminating employees.
  • Establish and maintain effective filing systems (both digital and physical).
  • Establish and monitor procedures for record keeping
  • Ensure security, integrity and confidentiality of data
  • Oversee adherence to office policies and procedures
  • Analyze and monitor internal processes
  • Prepare operational reports and schedules to ensure efficiency
  • Co-ordinate schedules, appointments and bookings
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Handle customer inquiries and complaints
  • Manage internal staff relations
  • Maintain a safe and secure working environment

Education and Experience

  • High school diploma with a number of years administrative and supervisory experience
  • Knowledge and experience of accounting, data and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of office software packages

Key Competencies

  • Communication skills
  • Problem analysis and assessment
  • Judgment and problem solving
  • Decision making
  • Planning and organizing
  • Work and time management
  • Attention to detail and high level of accuracy
  • Delegation of authority and responsibility
  • Information gathering and monitoring
  • Coaching skills
  • Initiative
  • Integrity
  • Adaptability
  • Teamwork and collaboration