Payroll Accountant

Briar Patch Food Coop   Grass Valley, CA   Part-time     Accounting
Posted on October 13, 2021
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Payroll Accountant Full Time 40 hours + benefits Process payroll, some accounting, 2 year experience required $18-$22/hour DOE.

Summary: Under supervision of the Assistant Finance Manager, performs all assigned aspects of bi-weekly payroll process. Coordinates with outside payroll service and responds to internal and external inquiries related to payroll, garnishments, and other pay-related matters. Performs balance sheet account reconciliations, journal entries, and analysis as assigned.
Essential Duties and Responsibilities:
Payroll Duties
  • Process bi-weekly payroll in accordance with established policies and procedures, ensuring accuracy, meeting all necessary deadlines and adhering to applicable regulatory requirements Process manual payroll checks as needed
  • Process voluntary payroll deductions, such as 401(k) deferrals, health insurance premiums, and remit to appropriate entities in accordance with policy and regulatory requirements
  • Process involuntary deductions, such as levies and garnishments, performing related research and communicating with employees as needed
  • Process paid time off requests and maintain paid leave accrual balances in accordance with established policy
  • Resolve discrepancies regarding payroll, paid leave and other employee-related information, performing necessary research and review of payroll reports, regulatory requirements and other sources as needed
  • Maintain payroll database to ensure that employee information is updated and accurate and work with payroll service provider to resolve system problems
  •  Maintain electronic and paper payroll records in accordance with established policies and procedures
  •  Prepare and enter payroll-related journal entries into QuickBooks
  •  Coordinate with payroll service provider, to ensure that accurate W-2 forms are mailed to employees each year before the deadline
  •  Respond to all internal and external payroll-related requests in a timely manner, with an emphasis on excellent customer service
  •  Communicate with Co-op staff, department supervisors/managers and Human Resources personnel as needed regarding payroll matters
  •  Assist with regulatory audits as needed
  •  Prepare special payroll-related reports and analyses for management, as requested
Accounting Duties
  • Monthly reconciliation of Operating Cash and Shopify accounts and posting of related activity to general ledger
  •  Prepare and record month-end closing journal entries, as assigned
  •  Process health benefits and workers’ compensation insurance bills, ensuring accuracy of amounts paid; enter as bills into the general ledger
  •  Perform balance sheet account reconciliations for payroll-related accounts, as well as others as assigned
  •  Maintain strict confidentiality with regard to employees’ pay rates and other private information
  •  Assist with administration of 401(k) retirement plan disbursements and enrollment changes
  •  Assist with financial and regulatory audits as needed
  •  Assist with Inventory by compiling Landed Invoices worksheet
  •  Maintain documented procedure manuals for assigned duties
  •  Recommend improvements to procedures in order to improve controls, accuracy and efficiency
  •  Attend external workshops, network with other professionals, and participate in other outside activities in order to continue to develop as a payroll professional and to stay abreast of emerging regulatory issues
  •  Other duties as assigned
Responsibilities Regarding Safety:
  •  Protect the safety of self, co-workers, and BriarPatch Co-op patrons at all times
  •  Report any potentially harmful equipment or situations to the immediate supervisor without delay
  •  Report safety-related accidents and incidents at once to supervisor
  • Follow all company and safety policies and procedures
  •  Operate equipment in a safe manner that will not lead to injury of self or others
Supervisory Responsibilities:  None

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:
  • High school diploma. AA degree and/or CPP certification preferred.
  •  Minimum 2 years accounting and/or payroll experience
  •  Demonstrated experience reconciling, analyzing, and reporting financial data
  •  Demonstrated experience requiring high accuracy and attention to detail Language Skills:
  •  Ability to read and interpret documents such as policy/procedure manuals, financial reports, regulatory requirements, and other business information
  •  Ability to write routine reports and correspondence
  •  Ability to communicate effectively with co-workers, employees, and outside parties, both in writing and verbally
Mathematical Skills:
  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals
  •  Ability to compute rates, ratios, and percentages
Reasoning Ability
  • Ability to deal with a variety of variables in order to solve practical problems
  •  Ability to effectively prioritize work and meet deadlines in a fast-paced, changing environment with frequent interruptions
  •  Ability to work independently and efficiently while maintaining a high degree of accuracy
  •  Ability to compare and reconcile complex accounts and reports
  •  Ability to perform basic research assignments, including research of laws and other regulatory requirements
Computer Skills: A qualified individual will have the following:
  • Basic understanding of one or more payroll processing software applications
  •  Intermediate understanding of one or more accounting software applications
  •  Intermediate understanding of Microsoft Excel
  •  Intermediate understanding of Microsoft Word
  •  Basic understanding of common internet search tools

Physical Demands: The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:
  • Stand
  •  Walk
  •  Sit
  •  Use hands and fingers
  •  Handle or feel
  •  Reach with hands and arms
  •  Stoop
  •  Kneel
  •  Crouch or crawl
  •  Talk and hear
  •  Taste or smell
  •  Visually review detailed numerical data
  •  Lift and/or move 25 pounds safely
Work Environment:
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to a moderate level of noise and occasional changes in temperature. This position requires long periods of sitting with computer use.

Briar Patch Food Coop

Grass Valley , CA